Security screening is required for all appointments or reclassifications to
the positions/classifications identified below:
| Type of Security Screening: LEVEL 1 - Criminal Records Check |
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| Information Disclosed to: |
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| Senior Officials appointed by Order in Council. |
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| Security Services on behalf of the Ministry. |
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| Deputy Minister of Executive Council or the appropriate Board or Commission Chair, and their legal or human resource advisors as required. |
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All Management positions in the Alberta Public Service.
All Accounting Officers.
All Expenditure Officers.
Positions as determined by the Deputy Minister. |
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| Ministry Human Resource Director or Executive Search. |
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| Appropriate Deputy Minister or Management Representative and/or their legal or human resource advisors as required. |
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| Type of Security Screening: LEVEL 2 - Enhanced Security Screening |
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| Information Disclosed to: |
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Members of Deputy Ministers' Committee.
Members of Ministry Executive Committees.
Senior Financial Officers.
Positions as determined by the Deputy Minister in consultation with DM, Executive Council. |
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| Criminal Records Check and Financial Management Risk Indicator Screening are collected by Security Services on behalf of the employer. |
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| Deputy Minister Executive Council or appropriate Deputy Minister, their legal or human resource advisors as required. |
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All positions that require security screening are determined to meet some or all of the following criteria:
Positions of trust where the client relies on the character or truth of the employee.
Positions charged with special status or designation.
Positions dealing with court proceedings and evidence admitted to the court.
Positions in contact with highly confidential/sensitive information or large amounts of cash, goods or restricted drugs.
The security screening results for all positions noted in this directive are reviewed and assessed for any required follow up action by the official(s) listed as having access to the information.
In all cases where a Criminal Records Check is required, the applicants will be given the alternative to provide a certificate from the applicable police force. Alternatively, Criminal Records Check information collected through Security Services will be made accessible to the applicant.
In all cases where a Financial Management Risk Indicator Screening is required, access to Financial Credit Information is through electronic means. Applicants are provided with alternatives as to when Security Services will review the information. Applicants may choose to meet with a representative of Security Services to jointly review the Financial Credit Information OR applicants may first review their Financial Credit Information privately and subsequently provide personal identification information to Security Services to allow them access to the Financial Credit Information. In either situation, there will be no hard copy record of the Financial Credit Information.
Ministries will file a list of the positions determined by the Deputy Minister, that require security screening with the Public Service Commissioner's Office by March 31 of each year.
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Definitions
For the purposes of this Directive, the following definitions apply:
Criminal Records Check: involves a screening for the presence of criminal convictions, against the Canadian Police Information Center (CPIC), based on name and birth date and is conducted by the applicable police force.
Financial Management Risk Indicator Screening: involves a screening for the presence of Financial Management Risk Indicators such as bankruptcies, garnishees, credit payments beyond 90 days, poor credit rating, etc. The screening will be conducted by Security Services on the basis of a review of the applicant's Financial Credit Information (provided electronically). Details of applicant's credit information are not disclosed.
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Related Information
For more information, see
Privacy Impact
Assessment.
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About this Directive
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